After Amy returned to her desk, Olga dropped by and said, "Remind Dr. Soon to write to all the vendors, suppliers or other people who deal with Mr. Wong. Use a letterhead with the company address."
"We must tell them too?"
"Of course. Those people has a business relationship with this company because they give us special deals and terms which are advantageous to us. We don't want them to think that Mr. Wong still works here, else they will continue to offer him the same deal."
"You mean to say that he will loose everything?"
"No, I mean to say that the vendors, customers and banks should be informed so they can decide whether or not to continue giving him the same deals as they have given the employees of this company. Maybe they will give him something better, who knows."
"Can I use the same memo?"
Olga cackled then shook her head at the puzzled look on Amy’s face. She sat down at Amy’s table and started typing.
Announcement to 3rd party
Ref: Announcement/030107-01
Date: 3 January 2007
From: Dr. Soon Le Mah
Vice President of Sales and Supply Chain Management
Direct Line: +60-xxx-xxx
Direct Fax: +60-xxx-xxx
Email: Soon@here.com
To: Name of Vendor/ Supplier/ Customer/ Bank etc.
Address
Dear Vendor/ Supplier/ Customer/ Bank etc.,
Re: Organization Announcement
It is with regret I announce that Mr. Wong Tsu Koo, Senior Manager of the Procurement and Logistics Department, will be leaving this company. With immediate effect, he will no longer be representing Here_And_Now Inc. on any form of transactions.
Matters on Procurement will be managed by our Procurement Manager, Ms. Prunella Ding, while Logistics will be handled by our Logistics Officer, Mr. John Deer. We apologize for the inconvenience caused to your organization. Your cooperation in assisting Ms. Ding and Mr. Deer in the performance of their new duties will be appreciated by Here_And_Now Inc.
Feel free to contact my office for further clarification.
Yours truly,
………………
Dr. Soon Le Mah
NOTE: If you have typed out the designation at the top of the letter, it is not necessary to repeat it here.
"There, that should settle it," Olga said.
Amy beamed and again thanked her. She took the copy to Dr. Soon for his approval, and the worry lines on his face visibly cleared as he read them. When Amy got ready to leave at 8:00pm that night, the hag’s computer was still running rows of data, but Olga was no where in sight.